Getting Started

Congratulations, you've taken the first step towards using Stoqflow for inventory management, purchase and sales orders, warehouse, etc... and have made the necessary preparations to get started with the application.

Finally, let's take a brief look at a typical workflow in Stoqflow:

Dashboard

The ideal place to start the day is the dashboard. Here you can quickly see how many orders are ready to be picked, how many are waiting in stock, how busy it is in the warehouse, which products need to be ordered and much more. The dashboard helps you prioritize for the upcoming day/week.

Receiving and stocking inventory

Create a purchase order to order products from suppliers and track the delivery status. When the products are delivered, you can unpack them in unpacking a purchase order to stock them in the warehouse.

New orders

The integration between Stoqflow and your e-commerce platform(s) ensures that new orders become visible in the application immediately. New orders will also reserve inventory automatically upon creation, so they are not available for other orders and appear on the order list with a "ready to pick" status.

Orders where there is no stock available get a "waiting" status. This means the order can only be sent when the stock becomes available again. Those backorders will receive an automatic "ready to pick" status as soon as all ordered products become available.

Picking orders

As soon as new orders are available with a ready to pick status, they can be picked by a warehouse worker in picking orders. The warehouse worker will usually group multiple orders based on certain characteristics to pick them together. For example, a picker may choose to pick only orders that order one product (single picking), only orders that order the same product (bulk picking), or only orders where the products are located in one warehouse zone to keep the pick route as short as possible.

Stoqflow will calculate a pick route through the warehouse and help the warehouse worker collect the products as efficiently as possible. The pick route can be printed on a pick list if desired.

Shipping orders

When the goods have been picked, they come together at the packing table with the status "ready to pack". Here, the same or another warehouse worker can pack the orders and add a shipping label. Shipping labels are created based on the weight of the shipment, the chosen courier and/or the destination country.

When the packed shipments are picked up by their courier, the status of the shipments can also be updated to "complete".